Friday, 31 July 2009

Swine Flu outbreak - July 2009

The month of July for us is the time when we celebrate the success of our students by attending their various graduation ceremonies. As usual I attended as either an usher or part of the academic parade so that I could see the students whom I have supported graduations without taking a seat that could be allocated to a family member. Thanks to my attendance at one institutional graduation ceremony I contracted Swine Flu and as a result the rest of the Danesfort team had to be quarantined.

The July financial statments were also hit by the new organisational set up of Student Finance Company being the primary SpLD account manager. Already we are starting to hear how this changing in operations is creating complications and there have been processing difficulties for new students applying to university. It does not look like we will transition well in the Support sector as if they cannot get the bog standard students right how are they going to deal with complex needs. I have a feeling that old standby of paying the support agencies last will be occurring yet again. We took a hit with the Swine Flu the new academic year and the continued fall out of difficult economic conditions in the economy has every warning flag to say again we are going to have difficulties. The Swine Flu episode reinforced how a minor incident can created major hiccups that can lead to disastrous impacts. One of the key lessons from the Swine Flu has been that no matter what contingency planning you do there are problems that you do not even consider.

From this force confinement of isolation the work life balance of certain individuals has again raised itself as organisational issue that needs to be addressed. While as an organisation we conform to the Work Health and Safety regulation it appears that some individuals are putting in extra hours on their computers that are above and beyond the call of duty and what I would describe as reasonable. When speaking to staff members they all provide a similar rationale that if they don’t do it they will not be prepared for their appointment sessions and there is no one else who can do what they are doing.

Growth and managing growth in this type of organisation is difficult. We have undertaken some diversification to further the funding stream but we are still not at the point where the additional administrative support can be funded. We have hit that crisis point where we have so much work on but not enough bodies to do it but still not enough regular funding to support a part time administrator. With the current uproar about Student Finance England along with the great levels of uncertainty in the UK economy as an organisation we have decided to delay the employment of an administrator until the financial situation seems to be more stable. It always seems that in periods of change and transitions between systems that support workers and educational consultants have rely on alternative forms of funding to ensure that they receive some form of income stream. The diversification into another market sector is planned to provide funding and activity during the summer months as this is normally the university support workers lean period of the year.

Friday, 19 June 2009

Reflective Practice - June 2009

At the end of another academic year I thought it was time utilise a new technology to develop my reflective practice. Through the use of a blog I plan to ensure regular reflective practice is occurring and thus hopefully improve my professional practice and my operational activities. The use of technology was to ensure that I become more familiar with the latest application developments.

Each year I take time to review and reflect on the previous academic year. I think this is necessary as so often we are caught up in the daily activities of trying to manage our workloads, student demands and family commitments. After a very busy year I believe that is now is the time to refocus on my professional work /life balance and review my own personal professional development needs.

When working with my diverse range of students I am constantly reminded about the difficulties that many including myself in managing family, work commitments, daily live and then study demands on top of all our other responsibilities. Today was a day were I was reminded that organizational difficulties can occur with one individual and impact on many others.

The Danesfort organization had a minor crisis of personal scheduling for one person, which impacted on the rest of the team. As an organizational group we have previously flagged that we had to address the scheduling but due to the time constraints of the academic year and students needs we had being doing the work in an adhoc manner. J has been working on a new electronic data management system but but now the priority on it will need to increase. J has been working on a new database management system but has been distracted by other work commitments. During this summer I plan to develop our operational activities and make the new database is a priority one item. We cannot keep on as we are as trying to cover the load is causing stressors for the whole team.

The panic stations situation this morning in the office brought it really home how organisational problems could be avoided through the use of effective systems and as the MD I need to address the issue. The administrative problems if not checked could create issues for our students and the main reason why we are all in the support area is to provide quality teaching and support provision for out students.

Action plan for the future


  • Raise the priority levels of the electronic scheduling system update

  • Review the workloads of key staff members

  • Look at improving stress management techniques for staff and students